Permissions and access
Connecting an assistant always goes through a Tapify page where you decide what it can read. Nothing is shared until you select Allow access.
What you choose
Section titled “What you choose”Business. Each connection covers exactly one business. To use another business, create a separate connection.
Stations. Pick the stations to share. Station-level data (taps, kegs on taps, sessions and sales) is limited to these stations. Stations added to your business later are not included automatically.
Capabilities. The assistant asks for a set of read capabilities. The Tapify page lists each one; Allow access approves exactly that list and Decline shares nothing.
Capabilities
Section titled “Capabilities”| Capability | What the assistant can read | Scope |
|---|---|---|
| Station overview (always included) | Which business, stations and capabilities the connection covers | Selected stations |
| Taps | Taps on your stations and their settings | Selected stations |
| Dispensing sessions | Individual pours, without customer identities | Selected stations |
| Sales | Settled sales totals, daily and hourly breakdowns, monthly trends | Selected stations |
| Kegs and products | Kegs attached to taps and the beers on them | Selected stations |
| Digital menu | Your active menu, categories, items, prices and availability | Whole business |
| Full inventory | All keg stock (including kegs not on a tap), keg history and the product catalogue | Whole business |
| Cards | Prepaid cards and their transactions | Whole business |
| Customers | Customers of your business | Whole business |
| Staff | Your staff (operators), never their passwords or credentials | Whole business |
| Renewal | Keeps the connection working for up to eight hours from sign-in | Does not add data |
Cards, customers and staff are only shared if the assistant asks for them and you allow it. Personal details (such as names, email addresses and card numbers) are masked according to your role, the same way as in the Tapify dashboard.
Limits that always apply
Section titled “Limits that always apply”- Read-only. No capability lets an assistant pour, charge, top up, edit, delete or control equipment.
- Never more than your account. Tapify checks your current role and permissions on every request. If your access in Tapify is reduced, the assistant’s access shrinks with it.
- Eight hours. Each sign-in keeps the connection working for up to eight hours. After that, sign in again from the assistant. Signing out of Tapify or withdrawing your approval ends access sooner.
- Changes need a new connection. To share different stations or capabilities, revoke the connection and connect again.
The data the assistant reads is sent to the assistant provider (OpenAI for ChatGPT, Anthropic for Claude). See data and privacy.